Let us outline the process of launching a luxury villa rental business with a unique brand. Find the key steps, timeframe, and recommendations based on our experience in Koh Samui. At FAMEsolutely we make luxury property brands absolutely famous!
Luxury Villa Branding
Even if it’s been with businesses forever, hospitality branding is a relatively new term for luxury holiday rentals. Perhaps not all properties will benefit from a brand or have the possibility to keep a team of staff: Find our easy test How to know if your luxury holiday property needs a brand?.
At FAMEsolutely we create brand for Luxury Holiday Villas to operate as a hospitality brand and maximise revenues, and to add value for villa sale.
Let’s find out about our luxury property launching process, and how we work with our Luxury villa launching clients.
Related posts:
- Luxury Villa Launch: How long does it take? (Kerem Villas)
- Luxury villa branding: Samui Turquoise Villas
- Property Branding: Baan View Talay Samui
Step I to launch a luxury holiday villa: Establishing the brand identity and business structure
This step is very important, as more will be defined at this stage, faster will happen the launching. At this stage we create the whole foundation and rules.
This foundational stage includes several important tasks:
- Create a logo, brand guidelines, and visual identity for the villa.
- Develop contracts, terms and conditions, rate structures, and policies for bookings, cancellations, discounts, etc.
- Set up booking software, channel manager, and payment processing. Options like CloudBeds to handle bookings, inventory, and payments across websites and OTAs. Or create a structure manually.
- Determine the nightly rates, discounts, and packages to offer. Start with an introductory rate for the first year and increase over time based on reviews and demand. Offering bundled packages with amenities, activities, and discounts can drive bookings.
- Determine contracts with agencies, tour operators, and OTAs to bring in guests.
- Write terms and conditions, privacy policies, and other website content. The policies should match what is in the agency and OTA contracts.
- Set up accounting, revenue tracking, and expense management.
- Photography and Videography
Step II to launch a luxury holiday villa: Implementing the brand identity across the villa and online presence.
At this step, we are implementing all the plans and rules from the first step.
This stage involves:
- Applying the brand guidelines to the villa interior design, staff uniforms, linens, and any branded collateral. The design should reflect the brand positioning and target luxury guests.
- Building a high-quality website to showcase the villa and accept direct bookings. The site should have professional photos, detailed descriptions, an availability calendar, and a booking engine.
- Optimizing photos for the website, social media, OTAs, email marketing, and other uses. Lifestyle and destination photos in addition to villa photos help set the scene for guests.
- Developing unique content for the website like a page highlighting local attractions and activities, FAQs, an About Us page, etc. Well-written, optimized content builds authority and ranks the site higher in search engines.
- Integrating the website with the booking engine and channel manager to synchronize availability and rates across all platforms. This streamlines the booking process for guests and agencies.
Step III to launch a luxury holiday villa: Connecting with agencies, and OTAs, and launching social media profiles.
The Last step, is about getting public, and share our creation with the world, and also coaching the villa team to use it (or optionally we can provide monthly marketing and booking support)
The final block involves:
- Contacting luxury travel agencies, tour operators, and OTAs to establish partnerships. Send a pitch highlighting the villa details, rates, and commission structure. Offer special terms for the first 1-2 years to gain more exposure.
- Setting up and optimizing profiles on OTAs like VRBO, Airbnb, Booking.com, and Agoda. Sync availability and rates with the booking engine and channel manager.
- Launching social media profiles on Instagram, Facebook, YouTube, Pinterest, and other relevant platforms. Post high-quality photos and videos, behind-the-scenes content, local highlights, and more.
- Researching opportunities for PR, media coverage, and influencer collaborations. Pitch the villa to luxury travel magazines, journalists, bloggers, and Instagram influencers. Offer a media stay for coverage and exposure.
- Training the villa team on all booking, revenue, and expense tracking systems, social media, and OTA processes. Provide comprehensive documentation and offer support for at least a month after handoff.
Related Posts:
- How to know if your luxury holiday property needs a brand?
- Property Marketing: What is really a Luxury Villa Brand?
- How to get a maximum of bookings for a luxury holiday villa?
- Does your business have a brand or does it relies on your staff?
In summary
The entire villa launch process usually takes around 5-7 months, from initial construction and interior design to the team handoff. Starting the process earlier, even before the interior design is fully complete, can save 1-2 months.
Following the recommended three-block structure and completing tasks in the proper order leads to the fastest and most effective launch with the highest ROI.
Perhaps, the key steps to launching a luxury villa rental business are: to establish a compelling brand and well-structured business, optimize the villa design and website, build relationships with agencies and OTAs, and train the team to continue the momentum.
By dividing the process into manageable blocks and stages, a successful villa launch can be achieved within about 6 months.
With a memorable brand, stunning villa, and solid booking and marketing strategy, your new luxury villa rental business will thrive.
Contact us for more information, and let us see how we can make your Luxury Property – Absolutely Famous!
FAMEsolutely is happy to help you to bring your business to a new level!
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